Privacy Policy

This privacy policy sets out how Lomond Park Lawn Tennis Club, 3(b) Lomond Road, Edinburgh EH5 3JS (“we” or “us”) uses and protects personal information that you give us when you use this website or when you provide us with your information by any other means. For the purposes of the General Data Protection Regulation (“GDPR”), we are a data controller.

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.
We may change this policy occasionally by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

This policy is effective from 25th May 2018.

WHAT WE COLLECT

We collect the following information from you:

  • name 
  • contact information including home address, email address and phone number
  • date of birth

We may also collect data about your health or medical conditions, where you have volunteered this: for example, if you have attended tennis lessons.

WHAT WE DO WITH THE INFORMATION WE GATHER

We use this information solely for the purposes of managing the club, in accordance with our obligations to our members, including:

  • Membership administration
  • Child safeguarding obligations
  • Sending emails to you about your club membership and club events
  • Administration of the Wimbledon ballot

If you consent, we will also make your contact details available to other members in our clubhouse. You may withdraw your consent by email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .


SECURITY 

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect from you.

HOW WE USE COOKIES

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. 
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. 
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. 
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

LINKS TO OTHER WEBSITES

Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

CONTROLLING YOUR PERSONAL INFORMATION

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do or do not want the information to be published in the clubhouse
  • We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law.

You may request details of personal information which we hold about you by email request to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

If you believe that any information we are holding on you is incorrect or incomplete, please email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

HOW LONG YOUR INFORMATION IS KEPT

We keep your personal data for as long as you are a member and for a maximum of two years after your membership has ended. You have a right to request deletion of your personal data, but this is subject to our obligation to maintain records of current members.

CONTACT AND COMPLAINTS

If you have any queries about this privacy policy or how we process your personal data, please contact This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner’s Office: www.ico.org.uk.  

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